Rental Desk Coordinator – Location Equipment Supply (LES)

May 13, 2022

Our Company

Founded in 1963, William F. White International Inc. (“WFW”), a Sunbelt Rentals Company, is Canada’s oldest and largest provider of production equipment to the entertainment industry. With offices across the country, the company services productions of all sizes from coast to coast and houses an extensive state-of-the-art inventory, including camera, lighting, grip, specialty equipment, location support and a growing portfolio of premium studio properties.

Our Shared Purpose

What really gets you out of bed every morning? Other than the smell of coffee, we’re driven by our shared purpose- to make the magic of storytelling happen. It’s not a surprise that our team is comprised of passionate creators and experienced technical experts.  The one thing we all have in common is our love for “moving pictures”, whether it’s glossy high budget TV series or a homegrown Canadian indie film. Our job is to help bring the magic of storytelling to life, by supporting our clients as their go-to Partners in Production.

Our Values

Values are important to us, not only do they set us apart from the pack, but these shared values also bring us together. At the end of the day, it’s these principles that we strive to live by in our everyday professional lives and what we turn to in the face of adversity. 

  • Put people first

We support and respect our team, clients, and community before anything else.

  • Do what we say

We act with integrity and follow through on our commitments.

  • Foster excellence

We engage and empower great people to do great things.

  • Support our communities

We work with our industry partners to build safe, healthy, inclusive, and sustainable communities. 

The Golden Opportunity- On Location

WFW Location Equipment Supply (LES) has everything that productions need to keep shoot days running smoothly. With locations in both Vancouver and Toronto, our LES team go the extra mile to keep crew members safe and help make talent happy. Our inventory is impressively wide-ranging from old school director’s chairs and state of the art change rooms, to the necessary portable bathrooms and traffic cones. We even stock up on Personal Protection Equipment that clients have come to rely on to keep productions safe amid the ever-changing environment in which we all operate in. This department is absolutely essential to keep the industry buzzing and content creation flowing.

To better serve the production industry’s growing ambitions, our Location Equipment Supply team is looking for the perfect candidate to join us in the role of Rental Desk Coordinator - Location Equipment Supply (LES). This is a full-time, permanent position located in Vancouver. This position reports to the General Manager, LES Vancouver and the hours of work are Saturday to Wednesday from 8:00am - 4:30pm and Tuesday to Wednesday from 10:30am to 7:00pm.

The Rental Desk Coordinator ensures the LES brand leads the market in client experience by taking proactive steps to improve operations and exceed client expectations.  


  • Distribute pull lists to floor staff.
  • Ensure barcode/scanning procedures are enforced.
  • Check-out equipment in RTPro and print contracts.
  • Liaise with CSR’s/floor staff on any order changes, when appropriate.
  • Ensure that proper paperwork procedures are followed.
  • Generate return lists and assist in returns.
  • Ensure all show paperwork is given to the appropriate internal individuals.
  • Provide the highest level of customer service to productions and crew.
  • Make changes and adjustments to orders with the proper approval.
  • Assist customers with loading and unloading gear as required.
  • Maintain a clean and presentable work area.
  • Ensure steady workflow for floor staff and ensuring constant internal communication.
  • Other duties as required.

The Ideal Candidate

  • Valid Class 5 or 7 Driver’s License and clean Driver’s Abstract
  • Excellent verbal and written communication skills.
  • Excellent organizational, listening and strong critical thinking skills.
  • Detail oriented.
  • Computer literate and experienced using Microsoft Office Suite applications (Word, Excel, and PowerPoint)
  • Able to perform physical labour lifting up to 40 lbs.

The Icing on the Cake

We’ve got your essentials covered, from competitive base salaries and a group benefits package (with massages and dental) to a group RRSP plan and a company wide profit-sharing program. Our Education and Training team is serious about supporting you with resources to perform at your very best and there is a tuition reimbursement program amongst other things. The WFW team is growing at a rapid rate to meet the world’s insatiable hunger for awesome content. We’re literally helping to shape the future of entertainment. Join us.

If this sounds like your #dreamjob, then send your best resume to All applications will be considered, however, only those candidates selected for an interview will be contacted.